Grants management and project support specialist
Grants management and project support specialist
Location: Wrocław – Poland
The Role
You will be expected to support CRS program leaders and the Board of Directors in preparing agreements and contracts with our partners and clients, as well as to work in tandem with the Financial Director on an overview of all ongoing activities.
Your main tasks and responsibilities will include keeping an eye on project timelines and planning, allocating and balancing budgets as well as offering support in legal matters.
Why should you work with us?
For almost 20 years, we have been creating tools supporting communication, collaboration, and learning for system change and sustainability. We develop experiential and interactive tools such as social simulations and serious games to help raise awareness of global challenges and co-create inclusive solutions. They are engaging, and fun, and have been played by many organizations around the world such as the World Bank, the European Commission, OECD, and UNDP.
As a non-governmental organisation, we pursue meaningful work for people and the planet.
Join our professional, interdisciplinary, and international team of 15 change makers. Get involved in international projects for the public good at the intersection of business, science, society, and the environment.
We offer
- Full-time employment contract (40 hours per week)
- Salary based on track record and qualifications (6000-9000 PLN net)
- Possibility to work remotely up to 2 days a week
- Life insurance
- Private medical care
Key Responsibilities
- Finances support – project spending vs planned revenues, budget calculations.
- Drafting contracts with CRS partners and clients (in English and Polish).
- Coordinating with experts on legal matters (intellectual property, GDPR, labor law).
- Administration support- managing grant portals, timesheets, travel arrangements.
- Organizational tasks coordination & execution – GANTT charts, project and simulation documents, onboarding.
- Support in keeping internal documents (Google Workspace) in order.
- Coordinating between team members and IT technical support.
- Maintenance of communication materials.
Key Requirements
- Polish language C2.
- Fluent command of English (C2) in speech and writing (to be verified during the job interview).
- Experience in preparing financial reports of EU-funded projects (e.g., Horizon Europe, LIFE+, EOG, Erasmus+).
- Background in the area of finance, economics, administration, or law.
- Fluent use of Microsoft Excel and Google Spreadsheets.
- Experience or insights into legal aspects linked to the functioning of an association.
- Quick and effective research, analysis, and processing of information (also in areas beyond current experience).
- Conscientiousness, independence, responsibility – these are not just fancy words, we really value these traits.
- Support in keeping internal documents (Google Workspace) in order.
- Coordinating between team members and IT technical support.
- Maintenance of communication materials.
Nice to have
- Another foreign language, e.g. German, French, or Spanish.
- Interest in the area of sustainable development.
CRS is willing to hire the selected candidate as soon as possible.
CRS encourages individuals of all learning styles, and ethnic, racial, and socioeconomic backgrounds to apply for this position. CRS is an equal opportunity employer and considers all applications without regard to personal background, race, skin color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, citizenship status, disabilities, or medical conditions. CRS possesses a Gender Equity Plan.
Research has shown that women and immigrants are less likely to apply for roles unless they believe they meet all of the qualifications. We encourage you to apply as we are committed to maximizing the diversity of our organization. We want to engage equally all those who can contribute to our activities.
If you possess the qualifications described above and would like to apply for the position, please send your application (CV and cover letter) in English to rekrutacja@crs.org.pl (entitling the email “Grants management and project support specialist”). Please, mind that we reserve the right to reply only to the selected candidates. Applications without a cover letter will not be considered.
Don’t forget to enclose the following annotation:
I agree to the processing of my personal data by the Centre for Systems Solutions Association for recruitment for the post of Legal & Finance Specialist in accordance with Art. 6(1)(a) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
Please do not include data regarding the PESEL number, number and series of the identity card or other document in the CV/cover letter.
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