Project & Management Assistant

The international developer of social simulations and serious games in the area of climate change and sustainability is looking for a candidate for the post of

Project & Management Assistant

Location: Wrocław – Poland

Why should you work with us?

For the last 18 years, we have been creating tools supporting communication, collaboration, and learning for system change and sustainability. We develop experiential and interactive tools such as social simulations and serious games to help raise awareness of global challenges and co-create inclusive solutions. They are engaging, fun, and have been played by many organizations around the world such as the World Bank, the European Commission, OECD, and UNDP.

As a non-governmental organization, we pursue meaningful work for people and the planet.

Join our professional, interdisciplinary international team of 15 change makers. Get involved in international projects for the public good at the intersection of business, science, society, and the environment.

The Role

You will be expected to coordinate international research projects (e.g. Horizon Europe programme) in tandem with a content expert from our team. Your main tasks and responsibilities will include carrying out project management (deliverables, deadlines, work packages, communication and budget calculation) as well as support in organisational aspects of proposal writing (arranging meetings, preparing bios and CRS ’descriptions).

You will be involved in projects with partners from top universities and research institutes and therefore excellent written and spoken English, as well as organisational and managerial capacities are essential requirements for this position. We require experience in the coordination of big international projects.

We offer

  • Full-time employment contract (40 hours per week)
  • Salary based on track record and qualifications (3500-5000 PLN net)
  • Opportunities for professional development including external training
  • Possibility to work remotely up to 2 days a week
  • Life insurance
  • Private medical care

Key Responsibilities

  • Project coordination (including maintaining design documents, sticking to deadlines)
  • Responding to routine (non-content related) project communication (emails)
  • Managing some online services (e.g. voice actors on Fiverr)
  • Support in keeping internal documents (Google Drive) in order (e.g. budget calculations, GANTT charts, project and simulation documents; presentations)
  • Support in organising and running international online workshops: recruiting participants, sending invitations, reminders, basic technical support for participants, etc.
  • Travel arrangements: flights, trains, hotels
  • Gathering information about CRS activities and supporting report writing

Key Requirements

  • Fluent command of English in speech and writing  (to be verified during the job interview)
  • Excellent verbal and written communication skills
  • Ability to quickly learn new topics
  • Quick and effective search, analysis, and processing of information (also in the areas beyond current experience)
  • Interest in the area of sustainable development
  • Conscientiousness, independence, responsibility – these are not just fancy words, we really value these traits

Nice to have

  • Background in the area of social or natural sciences or economics
  • Understanding/experience in serious games development/use
  • Another foreign language, e.g. German, French or Spanish
  • Basic knowledge of Adobe Illustrator and/or Photoshop

The selected candidate should be available to take up the position as soon as possible. 

CRS encourages individuals of all learning styles, ethnic, racial, and socioeconomic backgrounds to apply for this position. CRS is an equal opportunity employer and considers all applications without regard to personal background, race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age,  citizenship status, disabilities, or medical conditions. CRS possesses a Gender Equity Plan.

Research has shown that women and immigrants are less likely to apply for roles unless they believe they meet all of the qualifications. We encourage you to apply as we are committed to maximizing the diversity of our organization. We want to engage equally all those who can contribute to our activities.

If you possess the qualifications described above and would like to apply for the position, please send your application (CV and cover letter) in English to (entitling the email Communication & Project Assistant). Please, mind that we reserve the right to reply only to the selected candidates. Applications without a cover letter will not be considered.

Don’t forget to enclose the following annotation: “I agree to the processing of my personal data by the Centre for Systems Solutions Association for recruitment for the post of Communication & Project Assistant in accordance with Art. 6(1)(a) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)”.

Please do not include data regarding the PESEL number, number and series of the identity card or other document in the CV/cover letter.

In order to ensure compliance with the GDPR, we would like to inform you that we intend to store your personal data on the G Suite platform owned by Google LLC. The data will be stored on a server located in the USA. To dispel your doubts, we would like to assure that your data will be safe, as Google LLC joined the Privacy Shield program and provides the appropriate level of personal data protection required by European regulations.

In reference to this, please read the information below:

In accordance with art. 13 of the General Regulation on the Protection of Personal Data of 27 April 2016 (Official Journal of the European Union, L 119, 4 May 2016), we inform you that:

1. The administrator of your personal data is the Centre for Systems Solutions Association, based in Wroclaw 50-305, ul. Jaracza 80B /10, Poland;
2. Your personal data will be processed for the purposes of conducting correspondence pursuant to the Article 6(1)(a) of the General Data Protection Regulation of 27 April 2016;
3. Your personal data will be stored for the duration of this recruitment;
4. You have the right to access your data and the right to rectify, delete, limit processing, the right to withdraw consent and the right to move data;
5. You have the right to lodge a complaint with the supervisory body;
6. Providing personal data is voluntary but necessary to consider the offer as part of the recruitment process.

You can withdraw your consent at any time by sending an e-mail to

We reserve the right to contact only selected persons.