ORGANIZATION ASSISTANT WITH FLUENT ENGLISH
ORGANIZATION ASSISTANT WITH FLUENT ENGLISH
Location: Wrocław
The CENTRE FOR SYSTEMS SOLUTIONS (CRS) is an international organization established in 2005 with an aim to develop and apply innovative methods and system tools and technologies, including digital multiplayer games, board games and role-playing simulations. They are used to support research, education, and policy experimentation in the area of sustainability.
The role
You will be expected to support our team in different capacities: office supplies, maintaining CRS communication materials, managing subscriptions for the online software in use, and dealing with software and hardware requests in tandem with IT support.
Sounds interesting to you?
Learn more and join us.
Why should you work with us?
For almost 20 years, we have been creating tools supporting communication, collaboration, and learning for system change and sustainability. We develop experiential and interactive tools such as social simulations and serious games to help raise awareness of global challenges and co-create inclusive solutions. They are engaging, and fun, and have been played by many organizations around the world such as the World Bank, the European Commission, OECD, and UNDP. As a non-governmental organization, we pursue meaningful work for people and the planet.
Join our professional, interdisciplinary, and international team of 20 change makers. Get involved in international projects for
the public good at the intersection of business, science, society, and the environment.
We offer
- Half or full-time employment contract (20/40 hours per week)
- Salary based on track record and qualifications (5000-7500
PLN net for full-time) - Possibility to have a partially remote work setting
- Life insurance
- Private medical care
Key Responsibilities
- Support in keeping internal documents (Google Workspace)
in order - Maintenance of communication materials
- Managing subscriptions, access, users, admin accounts &
passwords for software in use - Organizing office supplies, catering, managing repairs, and
emergencies - Coordinating with experts on legal matters (intellectual property, GDPR, labour law)
- Administration support- managing grant portals, timesheets,
and travel arrangements - Coordinating between team members and IT technical support
- Supporting project coordination and implementation
Key Requirements/Experience
- Fluent command of English (C2) in speech and writing
(to be verified during the job interview) - Polish language C2
- Fluent use of Microsoft Excel and Google Spreadsheets
- Quick and effective research, analysis, and information processing (also in areas beyond current experience)
- Conscientiousness, independence, responsibility – these are not just fancy words, we really value these traits
Nice to have
- Another foreign language, e.g. German, French, or Spanish
- Interest in the area of sustainability
- Experience or insights into legal aspects linked to the functioning of an association or previous work in an NG
- Experience in preparing financial reports of EU-funded projects
(e.g., Horizon Europe, LIFE+, EOG, Erasmus+)
If you have the qualifications described above and would like to apply for the position, please send your application (CV and cover letter) in English via Apply here or send your CV and cover letters to: rekrutacja@crs.org.pl (entitling the email “ORGANIZATION ASSISTANT WITH FLUENT ENGLISH”). Please, mind that we reserve the right to reply only to the selected candidates. Applications without a cover letter will not be considered.
Don’t forget to enclose the following annotation: “I agree to the processing of my personal data by the Centre for Systems Solutions Association for recruitment for the post of Organizational Assistant in accordance with Art. 6(1)(a) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)”
In order to ensure compliance with the GDPR, we would like to inform you that we intend to store your personal data on the G Suite platform owned by Google LLC. The data will be stored on a server located in the USA. To dispel your doubts, we would like to assure that your data will be safe, as Google LLC joined the Privacy Shield program and provides the appropriate level of personal data protection required by European regulations.
In reference to this, please read the information below:
In accordance with art. 13 of the General Regulation on the Protection of Personal Data of 27 April 2016 (Official Journal of the European Union, L 119, 4 May 2016), we inform you that:
- The administrator of your personal data is the Centre for Systems Solutions Association, based in Wroclaw 50-305, ul. Jaracza 80B /10, Poland;
- Your personal data will be processed for the purposes of conducting correspondence pursuant to the Article 6(1)(a) of the General Data Protection Regulation of 27 April 2016;
- Your personal data will be stored for the duration of this recruitment;
- You have the right to access your data and the right to rectify, delete, limit processing, the right to withdraw consent and the right to move data;
- You have the right to lodge a complaint with the supervisory body;
- Providing personal data is voluntary but necessary to consider the offer as part of the recruitment process.
You can withdraw your consent at any time by sending an e-mail to gdpr@crs.org.pl
We reserve the right to contact only selected persons.
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